Over the years as we have transitioned from a traditional workplace with physical files to the networked environment with information being stored virtually. With numerous people working on projects from multiple locations, information cannot be kept on individual machines and needs to be saved on servers. Information needs to be accessible instantly and to everyone.
Most companies have IT protocols in place instructing people of the do’s and don’ts. But rarely will you find tips about how to work smart and these posts are all about working smart and having information at your fingertips.
Finding that directory
A large part of my work is to update the various documents, reports, and registers that need to be maintained in a Project Management environment. I prefer to use a shortcut on my desktop with the link to the directory saved and I am ready to go.
This way, I access the correct folder every time and I do’t have to remember the long path to the directory. which more often than not would be nested several levels below your project folder. These links can then be safely saved on your desktop.
If you have too many links – create a word document on your desktop and use the function available in word to hyperlink to your directory/directories and you will panic less when you need that information quickly.
Also Read:
Working Smart - 2 Save your files with a date
Working Smart - 3 Find that email
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